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California Regulations § 20238 Ballot Scrap and Destruction Report

⤴ Up to Article 4: Request for and Release, Accounting of Ballot Cards and Unfinished Ballot Cards

Regulation Text

(a) During the ballot printing process, all scrap shall be cut or otherwise rendered unusable as ballot cards daily. A Ballot Scrap and Destruction Report shall be prepared at the time of destruction and maintained for the retention period set forth in California Elections Code. The Ballot Scrap and Destruction Report shall contain the following information:
(1) Name of the ballot printer;
(2) Name of the election;
(3) Date of the election;
(4) Tint and watermark assignment for the election;
(5) Name of the jurisdiction for which the unfinished ballot cards or ballot cards are being printed;
(6) Contract and/or purchase order number;
(7) Ballot card dimension;
(8) Format;
(9) Ballot type (e.g. permanent vote by mail, precinct, accessibility, daily vote by mail updates, duplicates, or ballot on demand);
(10) Quantity scrapped;
(11) Method of destruction (e.g. cut, ripped/torn, shredded, incinerated, etc.);
(12) Date of destruction; and
(13) Name of the employee responsible for the destruction.
(b) Unused unfinished ballot cards shall either be returned to the warehouse and logged in the Warehouse Inventory Control Record or destroyed and logged on the Ballot Scrap and Destruction Report.
(c) Unused ballot cards shall either:
(1) Be stored in the warehouse and logged in the Warehouse Inventory Control Record until the jurisdiction for which the ballot card was produced has completed its Official Canvass of the Votes Cast at which point the unused ballot cards shall be rendered unusable as ballot cards and logged on the Ballot Scrap and Destruction Report, or
(2) Be immediately rendered unusable as ballot cards and logged on the Ballot Scrap and Destruction Report.
(d) Any unfinished ballot cards or ballot cards that were placed in the warehouse and later removed for purpose of scrap and destruction shall be logged on the Ballot Scrap and Destruction Report.
(e) The Ballot Scrap and Destruction Report shall be submitted to the Secretary of State within (30) calendar days after the date of the election or within seven (7) calendar days after unfinished ballot cards or ballot cards have been removed from the warehouse for purpose of scrap and destruction.

Source

1. Renumbering of former section 20250 to section 20238 , including amendment of section heading and section, filed 1-11-2018; operative 1-11-2018 pursuant to Government Code section 11343.4 (b)(3) (Register 2018, No. 2). For prior history of section 20238 , see Register 2013, No. 13.

History

1. Renumbering of former section 20238 to section 20227 filed 3-26-2013; operative 7-1-2013 (Register 2013, No. 13).

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