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Louisiana Regulations § 31-II-105 Sale of Voter Registration Lists

⤴ Up to Chapter 1: Registrars of Voters

Regulation Text

A. The Department of State generates voter registration lists through ERIN and establishes guidelines that shall be provided to the registrars of voters for the sale of voter registration lists to the general public.
B. Voter registration lists can either be requested through the department's website www.GeauxVote.com or through a registrar of voters' office. All lists must be paid for in advance based upon an estimate provided by either the department or registrar of voters to the client. All estimates will be signed by the client, unless the estimate is submitted electronically. Checks, money orders and credit cards are the acceptable forms of payment. Payment shall either be given to the department or the Registrar of Voters' office. If the registrar of voters' office receives the payment, the registrar shall fax a copy of the check or money order to the department and mail the check or money order to the department within 48 hours.
C. The department hereby establishes the cost schedules detailed below for the sale of voter registration lists.
1. List of Voter Registrations in PDF Format
Number of Voters
Cost
1-2,000 voters
$20
2,001 +
$0.01 x number of voters, not to exceed $5,000
a. This list can be requested without districts and should contain the following information: parish, registration number, ward, precinct, name, party, age, sex, race, last-vote-date, residence, and mailing addresses. If requested, the list will provide telephone numbers.
b. This list can be requested with districts and should contain the same information above plus the following information: congressional, senatorial, representative, police jury/council, justice of the peace, school board, city district, district court, Public Service Commission, Board of Elementary and Secondary Education, tax ward district, and eight special districts. If requested, the list will provide telephone numbers.
c. This list can be ordered for delivery via electronic mail or CD-ROM. Each duplicate copy of the CD-ROM costs one-fourth the cost of the original.
2. Mailing Labels in PDF Format
Number of Voters
Cost
1-2,000 voters
$20
2,001 +
$0.01 x number of voters, not to exceed $5,000
a. Label formatted pdf files may be ordered with the following information:
i. voter's name and mailing address only; or
ii. voter's name, mailing address, ward and precinct.
b. The mailing labels in pdf format can be ordered for delivery via electronic mail or CD-ROM. Each duplicate copy of the CD-ROM costs one-fourth the cost of the original.
3. List of Voter Registrations in Text Format
Number of Voters
Cost
1-2,000
$20
2,001 +
$0.01 x number of voters, not to exceed $5,000
a. The data is in text format.
b. The text format list should provide the following information: parish, name, ward, precinct, party, residence and mailing addresses, sex, race, age, status, registration, date, registration number, last 20 dates voted, and all district information.
c. If requested, the telephone number will be provided.
d. The text format list can be ordered for delivery via electronic mail or CD-ROM. Each duplicate copy of the CD-ROM costs one-fourth the cost of the original.
4. Delivery. The minimum cost for the delivery service shall be $7.50 per shipment.
5. Special Requests. The prices above apply to requests using the standard criteria. A $100 per hour programming charge will be added for any "special request." Registrars of voters must check with the information technology section of the department prior to agreeing to a request that does not conform to the standard criteria.
D. The client shall review the list immediately upon receipt. If there is a problem with the list, the client must immediately notify the department or registrar of voters. If the client has a valid reason for seeking a new list or getting a refund, the client has seven days to return the original voter registration list to the department or registrar of voters to receive a new list or a refund. If the original list has been reproduced, no refund will be issued and a new list will be subject to the appropriate costs. If the list was delivered via electronic mail, the list must be deleted prior to receiving a new list or getting a refund. If the reasoning is determined to be justifiable by the department, a new list will be provided or a refund issued.
E. Notwithstanding any provision of this Section to the contrary, a statewide voter registration list may be available electronically to the state chair of a political party recognized pursuant to R.S. 18:441 from the department by subscription agreement. Such statewide voter registration list shall be transmitted electronically on a quarterly basis at a subscription rate of $7,500 per year payable to the Department of State.

History

Promulgated by the Department of State, Elections Division, LR 34:704 (April 2008), amended LR 40:372 (February 2014).

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