Michigan Regulations § R. 169.62 Disbursements; records
Regulation Text
Rule 62.
(1)
An officeholder's expense fund shall be used only for disbursements which are incidental to the office of the elected public official who established the fund. A disbursement is incidental to the office of the official if it is traditionally associated with, or necessitated by, the holding of a particular public office and is included within 1 or more of the following categories:
(a)
Fund-raising disbursements of the officeholder's expense fund.
(b)
Reasonable and necessary disbursements which are directly related to assisting, serving, or communicating with constituents.
(c)
Disbursements for office equipment, furnishings, and supplies.
(d)
Disbursements for a district office if the office is not used for campaign activity.
(e)
Disbursements which are directly related to conferences, meetings, receptions, and events.
(f)
Disbursements for a publicly owned residence or a temporary residence at the seat of government.
(g)
Bona fide travel, lodging, meal, and other unreimbursed disbursements incurred by the officeholder, a member of the officeholder's immediate family, or a member of the officeholder's staff.
(h)
Donations to a tax-exempt charitable institution, including the purchase of tickets to charitable or civic events.
(i)
Disbursements to a ballot question committee.
(j)
Purchase of tickets for use by that public official and members of his or her immediate family and staff to another candidate's fund-raising event or a fund-raising event sponsored by an independent committee, political party committee, or a political committee if the officeholder's expense fund has not accepted corporate donations.
(k)
Educational disbursements for a course or seminar if the course or seminar maintains or improves skills which are employed by the officeholder in the performance of his or her administrative or legislative responsibilities.
(l)
Purchase of advertisements in testimonials, program books, souvenir books, or other publications if the advertisement does not support or oppose the nomination or election of a candidate.
(m)
Consultation, research, polling, and photographic services not related to a campaign.
(n)
Fraternal, veterans, and service organization fees.
(o)
Payment of a tax liability incurred as a result of authorized officeholder's expense fund transactions.
(p)
Accounting, professional, and administrative disbursements of the officeholder's expense fund.
(q)
A debt or obligation incurred by the officeholder's expense fund for a disbursement authorized by subdivisions (a) to (p) of this subrule, if the debt or obligation was reported in the officeholder's expense fund report filed for the year in which the debt or obligation arose.
(2)
A disbursement from an officeholder's expense fund which is an ordinary and necessary business expense of a public official as a public official as authorized by the internal revenue code of 1986, 26 U.S.C. S 1 et seq., is presumed to be an expense incidental to office.
(3)
The treasurer of an officeholder's expense fund shall keep detailed accounts, records, bills, and receipts as required to substantiate the information contained in an officeholder's expense fund report filed pursuant to the act and these rules.
History
1989 AACS
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