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Minnesota Regulations § 4501.0500 FILINGS, SUBMISSIONS, AND DISCLOSURES

⤴ Up to Chapter 4501: General Provisions

Regulation Text

Subpart 1. Format.
A report or statement required under Minnesota Statutes, chapter 10A, must be submitted on the forms provided by the board for that purpose or by an electronic filing system. The board may provide alternative methods for submitting information, including other means for the electronic submission of data.
Subp. 1a. Completion of filing.
A filing with the board is complete upon:
A. receipt in the board office of the document being filed, bearing the original signature of the person responsible for filing the document;
B. receipt of a facsimile transmission of the document, subject to subpart 2 ;
C. the postmark date of a first class or certified mailing of the document being filed, properly addressed to the board at its current address; or
D. the successful submission of an electronic file to the board.
Subp. 2. Filing by facsimile transmission or electronic filing system.
A document filed by facsimile transmission or electronic filing system has the same force and effect as filing an original paper document. Facsimile transmissions and the use of an electronic filing system are subject to items A to F.
A. A facsimile transmission or electronic file received after the close of a business day is considered received at the beginning of the next business day.
B. Use of an electronic filing system is optional. In order to provide a secure environment for the submission of electronic files, the board must require that a filer use a personal identification code when submitting an electronic file. The board may also request the filer to provide a valid e-mail address in order to receive confirmation and verification messages from the board.
C. After an electronic file is processed by the board, the information contained in the electronic file becomes the property of the state subject to the terms of the Data Practices Act under Minnesota Statutes, chapter 13.
D. In the case of a filing by facsimile transmission, the filer must retain the original of the filed document and a record of the date and time of the transmission. If an electronic filing system is used to submit an electronic file to the board, the filer must retain as documentation the database and information on which the electronic submission of data is based. The database and records are subject to audit as provided in Minnesota Statutes, chapter 10A.
E. Within five days of a request by the board, any person filing a document by facsimile transmission or electronic filing system shall refile the document by one of the other filing methods provided in subpart 1 .
F. Technical problems that prevent the successful submission of a facsimile transmission or electronic file do not relieve the filer of the responsibility of meeting the requirements of Minnesota Statutes, chapter 10A. An audit trail that demonstrates that the facsimile transmission or electronic file was successfully submitted in a timely fashion may be used by the board to waive late filing fees.
Subp. 3. Filings on nonbusiness days.
If a scheduled filing date falls on a Saturday, Sunday, or state holiday, the filing is due on the next business day.
Subp. 4. [Repealed, L 2005 c 156 art 6 s 68 ]

History

20 SR 2504; 21 SR 1779; L 2005 c 156 art 6 s 68 ; 30 SR 903

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