New York Regulations § 6213.3 Duties of Department of Motor Vehicles under Election Law, section 5-212
Regulation Text
(a)
Pursuant to Election Law, section 15-212(4)(e), the following shall serve as the address and phone number for use in related circumstances: you may file a complaint with the State Board of Elections at 40 North Pearl Street, Suite 5, Albany, NY 12207-2729, or fax a complaint to (518) 473-8315; or call 1-800- 4NY-NVRA.
(b)
The agency shall provide to any person who does not speak or understand English, voter registration assistance in the same manner and at the same level which they provide assistance for the completion of their own forms. In targeted areas of New York State, members of language minority groups identified pursuant to sections 4(f)(4) and 203(c) of the Voting Rights Act of 1965 as amended, shall be provided both written materials and oral assistance in their language to aid them in understanding and following the procedures for voter registration. Written materials in Spanish and Chinese will be available from the State Board.
(c)
The agency shall provide a mail voter registration form to every person who wishes to register to vote, but prefers not to do it at the agency, and to any person who otherwise requests a voter registration form.
(d)
A signed declination form shall be retained for 22 months.
(e)
(1)
At least once a week, each motor vehicle office shall transmit to the appropriate board of elections all completed application for registration forms and change of address forms. Each transmittal shall include a completed transmittal document, which is generated by the Department of Motor Vehicles. The agency is to complete part one of the document, transmit, and include it with each transmittal to the appropriate County Board of Elections.
(2)
The agency shall be required to complete the following information on every transmittal form:
(i)
site code;
(ii)
date of transmittal;
(iii)
number of voter registration applications in this transmittal;
(iv)
total number of declinations received since the last transmittal.
(3)
The agency, at the request of the State Board, shall provide the number of agency transactions at each site.
(f)
In addition to its own rules and regulations, the agency shall develop written procedures necessary for the implementation of this program and shall provide the State Board with a copy of such procedures. Those procedures shall include, but not be limited to, the following:
(1)
method and frequency of transmittal of completed voter registration materials to the appropriate board of elections;
(2)
procedures for ensuring compliance with the requirements of this act;
(3)
plans for providing required foreign language assistance; and
(4)
the commissioner shall name one person as the voter registration program coordinator for the department. That person shall be responsible for the establishment and maintenance of site coordinators, employee training, program coordination, procedures, and supplies.
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