Oklahoma Regulations § 230:10-7-48.1 County Election Board electronic mail addresses

(a) The Secretary of the State Election Board has obtained and provided to each County Election Board office an "@elections.ok.gov" e-mail address. These e-mail addresses are administered by the State of Oklahoma's Office of Management and Enterprise Services and are accessed through a webmail service. Each such e-mail address is formatted as follows: CountyNameCounty@elections.ok.gov. Use of these e-mail accounts is required to send and receive all official communication with the State Election Board office and with voters, and is strongly recommended for communications with officials of school districts, municipalities, and other entities for which the County Election Board conducts elections, and with other county officers. These e-mail addresses shall be used on all public-facing websites, social media sites, and on all informational materials maintained or produced by the County Election Board. These e-mail addresses will appear on the State Election Board website and will be provided to the Federal Voting Assistance Program by the State Election Board for the use of uniformed services and overseas voters from Oklahoma.

(b) The only e-mail account that may accessed on a computer in a County Election Board office that runs the MESA (Modern Election Support Application) software is the state-provided "@elections.ok.gov" account unless an exemption, as outlined in (c) of this Section, has been granted by the State Election Board.

(c) A County Election Board that uses an e-mail account assigned to it by its county Information Services department may request an exemption to continue using that e-mail address, to access it on computers in the office running MESA, and to publish it on public-facing county websites maintained by the county or on social media sites maintained by the County Election Board staff. Requests for such exemptions shall be submitted to the State Election Board Information Services Division. If approved, notice of the approval will be provided in writing by the Assistant Secretary of the State Election Board or by the Director of Information Services.