Rhode Island Regulations § 100-RICR-40-15-2.6 Designation of Filing Coordinator

A. The head of each Overseeing Body (i.e. director of state agency, city or town mayor or council president where no mayor exists) is responsible for designating a person to be the Filing Coordinator for that Overseeing Body.

B. The Filing Coordinator is responsible for identifying Filers for all Public Bodies which fall under each Overseeing Body. The Filing Coordinator will serve as a liaison between the Department and each Filer.

C. The head of each Overseeing Body must submit the designation of the official Filing Coordinator in writing on the "Open Government Filing Coordinator Designation Form" issued by the Department and available on its website ( www.sos.ri.gov ). This form must be resubmitted within thirty (30) days of a change in the designation of the Filing Coordinator. The designation must include the full name, mailing address, phone number and email address for the Filing Coordinator. The designation will be complete upon the confirmation of a valid email address by the Department. This information must be updated within ten (10) days of a change in email address.

D. The Filing Coordinator must provide a complete listing of all Public Bodies within the Overseeing Body. The Filing Coordinator shall provide the following information for each Public Body (which shall be updated within 30 days of a change):

E. It is the responsibility of the Overseeing Body to ensure the Filing Coordinator's information is accurate.

F. Upon the creation of a new Public Body, the Filing Coordinator must notify the Department and provide all pertinent contact information a minimum of five (5) business days prior to the first meeting of the Public Body.