Tennessee Regulations § 0530-01-01-.02 BOOKKEEPING PROCEDURES
Regulation Text
(1)
A candidate or political campaign committee shall not commingle personal funds or any other monies with campaign account funds.
(2)
A campaign contribution shall be deposited into a candidate's or political campaign committee's campaign account within ten (10) business days of the candidate's or committee receipt of the contribution.
(3)
All campaign funds deposited into an investment account must come from the campaign account. All funds withdrawn from an investment account must be deposited back into the campaign account.
(4)
All expenditures from campaign monies shall be made from a candidate's or political campaign committee's campaign account.
(5)
A candidate or political campaign committee shall maintain the following financial records:
(a)
A list with name, amount and date of receipt of all campaign contributions received. The list shall be able to distinguish between contributors with like names.
(b)
Copies of checks, bank statements and vendor receipts.
(6)
When feasible, copies of all campaign contribution checks received should be maintained by a candidate or political campaign committee.
(7)
A candidate or political campaign committee shall maintain all accounting records and required documentation listed in paragraphs 5 and 6 for at least two (2) years after the date of the election to which the records refer or the date of the statement, whichever is later. However, if investigative procedures or a contested case hearing have been initiated against a candidate or political campaign committee, accounting records relating to a campaign account and/or a campaign financial disclosure report must be maintained by the candidate or committee until the investigation or contested case hearing has been completed and the Registry gives approval for the records to be destroyed.
(8)
A candidate or political campaign committee shall have bank account reconciliations performed for a campaign account to ensure that the bank account balances with the financial disclosure reports filed by the candidate or committee.
(9)
"Best Efforts" to obtain the occupation, employer and complete address for contributors includes the following:
(a)
Notifying the contributor, by first class mail, that additional information concerning the contributor is required under state law.
(b)
Including on a written solicitation for contributions a clear request for the contributor's name, address, occupation and employer and by accurately stating that the information is required under state law for contributions of more than one hundred dollars ($100).
(c)
Notifying the contributor orally, documented in writing, that additional information concerning the contributor is required under state law. The written documentation should include the name of the person spoken to, the date of the conversation, the information provided and the telephone number, if applicable.
(10)
If the occupation for any contributor is listed as "retired", "student", "housewife", or "househusband" then the candidate is not required to obtain an employer.
History
Original rule filed March 12, 1993; effective April 26, 1993. Amended by Public Chapter 467; effective May 31, 1993. Amendments filed November 17, 2007; effective March 28, 2008.
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